PowerPoint allows you to identify a single row of column headers and a single column of row headers. In HTML, there are ways to identify row and column headers in a data table that make the contents of the table much more accessible to screen reader users.
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PowerPoint for Windows also has up/down arrow buttons that can be used to reorder items. To reorder an item, simply click and drag. If another object is added to the page on top of the this first object, it will be read next by a screen reader (and will also cover the first object visually). The first object on the slide will be read first. At first this may seem illogical, but it helps to think of these objects as layers on a slide. The reading order for the elements in this page is bottom to top. Highlighting an object in the pane will also highlight it in the slide. The pane will show every object on the slide. The Selection Pane will appear in the right-hand sidebar. You can check or change this reading order by selecting Home > Arrange > Selection Pane. If you add content with this principle in mind, it should be presented to screen reader users in a logical order. Then it will read any additional content on the side in the order it was added to the slide. By default, a screen reader will read the slide title first, followed by other content in elements defined in the slide layout. Changes made within this view will automatically be applied throughout the presentation.Īlthough it is best to use slide layouts when possible, there may be times when you need to add content to a slide when it would be impractical to create a new slide layout. Once all the changes are complete, select Close Master View on Windows or Close Master on Mac. You can then insert placeholder objects, change the size and position of objects on the slide, etc. To create a new slide layout, select Insert Layout, and then Rename to give the new layout a descriptive name. Changes made to one of these will be applied to every slide that uses this layout. Below this Master Layout are the different individual layouts. Changes made to the Master Layout will usually be applied to every slide in the presentation. The first slide in this sidebar is the Master Layout. The different layouts that are available in the presentation will be displayed in the left-hand sidebar. To open Slide Master, select the View tab > Slide Master. This view allows you to create accessible layouts that meet the needs of the presentation while maintaining a proper heading structure and reading order. All of these changes are possible in the Slide Master view. You can also make changes to a specific slide layout, or even create new custom layouts. It is possible to make changes to all slides within a presentation, like changing the text size of all slide titles. If in doubt, Microsoft has identified several templates that are optimized for accessibility. While this doesn't guarantee accessibility, it increases the likelihood of finding a good template. Add the word "accessible" to the search for templates that are tagged as "accessible" by the creator. You can search for a template by selecting File > New, and then describing the template in the Search field. In addition to built-in and custom themes, there are thousands of templates available for download. If the presentation will be viewed on a projector, the contrast and readability may need to be even more pronounced. Be sure to choose a theme with good contrast and with simple backgrounds. Some of these templates have low contrast between slide text and the slide background, and a few may also have busy backgrounds that can make text even more difficult to read. The Design tab contains many built-in Themes and color Variants that can be used to change the look of a presentation, as well as the ability to create custom themes The first step in creating a PowerPoint presentation is choosing a slide theme or template.
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